Bus check-in admin
Getting ready
Phone link
Bus leaders scan this with their phone camera, then log in with their PIN.
Trips
Scanners are on: –
Start now saves the current trip and gives every scanner a fresh start. Add for later creates an upcoming trip so you can mark people as approved absent before it starts. Past trips stay here to review.
| Trip | Checked in |
|---|
Showing
| Bus | List | On | Not in | Absent | Off | ||
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
Everyone
Import participant list
Excel (.xlsx/.xls), Apple Numbers, CSV, or a Google Sheet link (shared as "Anyone with the link can view"). It needs a name and bus column. Personal ID and phone columns are optional; your existing IDs are used as the QR codes. Uploading again updates the list and keeps check-ins and IDs for people already on it.
0 people found on these buses:
| ID | Name | Bus | Phone |
|---|
Bus leaders
Each leader logs in with their PIN. People from another bus can still be checked onto their bus; it is flagged as a swap. Leave PIN blank to make a new one. "All buses" can scan anyone.
| Name | Bus | PIN |
|---|
Committee contacts
Bus leaders see these under Help, with Call and Text buttons, for when someone is missing or there's a problem.
| Name | Role | Phone |
|---|
QR codes
Make a PDF with every person in their own box, ready to print and cut out.
Make QR codesDownload
Excel file with one sheet per trip: who got on and off, when, which bus, and swaps.
After testing
Clears every check-in for the current trip only. The people list and leaders stay.